HOUSE COLOR: ORGANIZATION STRUCTURE

Every member of YTSA will belong to one of the 4-team colors.  Thus, even the organizers will have a team color. We have 2 organizational levels to consider here:

1. YTSA or Buddy Group Level and

2. Team Level

Team assignments will be reassigned every 3 years to allow people to mix around and get to know others by working together with them, if need be.

The YTSA Organization

The YTSA organization level will oversee the establishment of the House Color System and the events to be hosted.  The administrative members of this organization or YTSA committee members must first exist.  Initially, this can come from the current committee members with titles of president, vice president, secretary, and treasurer plus the 4 YTSA house color organizers.

The YTSA office holders will automatically hold the buddy group title; meaning, YTSA president is also the buddy group president, for example. In the future we can select YTSA committee members by popular vote based on those who are willing to organize events for that period.  For the 3 (?) years of their office the administrators or committee members will not belong to any team color.

 The following are the responsibilities of the 8 YTSA committee members:

1. SGSS Interface. To serve as an ad-hoc subcommittee of the SGSS responsible for hosting events within the community and to get directions/funding from SGSS.
2. Plan Events. Decide the events to be hosted for each year, starting with the Annual Sports Day. The point allocation should also be decided for all the events in the year, so that the points for each event are known before hand.
3. Initial Member Colors. Initially divide up all YTSA members into 4 teams and select their respective Men’s and Women’s Captains and Vice Captains. How each team then organizes to manage their affairs can be their own, internal matter. However, it is recommended that they have someone to oversee each of the key areas: 1) Sports activities 2) Gurbani activities and 3) Talent activities.
4. New Member Colors. Set up a subcommittee consisting of one representative from each of the 4 teams to oversee the assignment of new team members. The rules for assigning new YTSA members to teams must also be charted to allow weaker teams in a particular area to have the first pick of new members that are good in that area.
5. Each Event Organizer. Set up a subcommittee consisting of representatives from each team to organize each event, with the cooperation of the respective team captains and vice captains.  During that period the organizers must not participate and take a vow to act fairly and color-blindly. It is recommended that, for example, for the Gurbani events the teams send representatives who do not have any interest in participating so as not to lose their competitive edge.
6. Each Event Rules. Before each event, clearly chart out the rules and regulations for gaining points.  Also, the participating team age-group divisions (child, youth, men, women, etc.) must clearly be defined at this point. The total points would already have been decided in the beginning of the year (before the kick-off sports day), but now the sum of points from each activity in this event must equal the allocated points for the event.
7. Prize Distribution Night. Organize the annual YTSA prize distribution night where the points will be concluded, some medals awarded, and Guru Gobind Singh Trophy awarded to winning house.
8. Other YTSA Obligations. Organize other YTSA events not related to the Buddy Group, such as charity, marathon, and etc.

House Color Team Level Organization

The 4 teams of Red, Green, Blue, Yellow will each consist of:

1. Men’s Captain
2. Women’s Captain
3. Event captains/leaders appointed by each team captain

For the first 2 years the YTSA committee will select the captains.  The team captains will thereafter:

1. Be chosen by popular vote by the team members
2. Have a 2 year term
3. Cannot hold more than 2 consecutive periods of the same title (vice captain can become captain)
4. Must have good coordination and people skills
5. Must be responsible and active in most activities
6. Must be a good leader while being competitive, fair, and tolerant.
7. Must be able to devote adequate time
8. Should organize their team to have leaders in each type of event: sports, Gurbani competition, and Talent show.  They should establish their champions in each area.
9. Must select their team members to be part of the Event organizing subcommittee, or they must attend the organizing meetings themselves.

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